Microsoft Powwerpoint For Mac 2011 Embed Fonts
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Many Mac® users consider the fonts on Mac to be more elegant than the fonts on Windows, and therefore they want to use their Mac fonts in their PowerPoint presentations. Figure 1, however, shows what can happen when you send those presentations to Windows users, or use a Windows PC to drive the projector in your presentation. It is not pretty.
Change the fonts for the PowerPoint presentation theme you've chosen. Change or replace the font in your presentation. PowerPoint 2019 for Mac, PowerPoint 2016 for Mac; PowerPoint for Mac 2011; Note: This article has done its job, and will be retiring soon. To prevent 'Page not found' woes, we're removing links we know about. Embed fonts in a presentation file. Open a presentation file. On the PowerPoint menu, select Preferences. In the dialog box, under Output and Sharing, select Save. Under Font Embedding, select Embed fonts in the file. Embed fonts in a presentation file. Open a presentation file. On the PowerPoint menu, select Preferences. In the dialog box, under Output and Sharing, select Save. Under Font Embedding, select Embed fonts. Mar 31, 2017 Learn how to embed fonts in PowerPoint 2016 for Windows. Embedding fonts may allow recipients of your presentation to see fonts, even if they don't exist on their systems. Embed Fonts in PowerPoint 2016 for Mac Embed Fonts in PowerPoint 2013 for Windows. Articles and Reviews Tutorials, reviews, articles and templates for Microsoft.
Technology to the Rescue: Font Embedding
Normally, fonts are installed in the OS—either macOS® or Windows—and applications access the fonts installed in the OS they’re running on. Font embedding is the technology of actually adding fonts into the document you’re working with. When you do this (and assuming that the application supports embedded fonts) your document will look as you intended, regardless of where you view it.
Microsoft Office for Windows applications (Word, Excel, and PowerPoint) have supported font embedding for some time. As of February 2018, PowerPoint 2016 for Mac added support for embedded fonts. (Notice that I said “support for embedded fonts,” not “support for embedding fonts.” There is a difference, as explained later in this post.)
Using this new capability in PowerPoint 2016 for Mac, Figure 2 shows what the not-very-pretty presentation from Figure 1 looks like after properly embedding the Mac fonts that are not available in Windows.
Figure 2_With font embedding — perfect results
Two Approaches to Font Embedding
Before I show you how to embed fonts, I need to explain about the two approaches to font embedding, and the pros and cons of each approach.
Figure 3 shows the two basic approaches to font embedding:
1) embedding the actual font file (or a portion of it) in the document, and
2) embedding the outlines of each character used in the document.
There are pros and cons to each approach:
Embed the Font File | Embed the Outlines of Characters Used | ||
Pros | Cons | Pros | |
| Text can be edited | Can significantly increase the file size of the document | Works for all fonts | Text cannot be edited |
| Some fonts are tagged “Not embeddable” by the font creator | Works in all document types | Does not work in some OSes | |
| Does not work with some older font types | Works in most applications | ||
| Works with all font types | |||
How to Embed in PowerPoint
PowerPoint for Mac
While the latest version of PowerPoint 2016 for Mac supports embedded fonts if they’re present, it does not have the ability to actually embed fonts. For this, you must use a third-party utility. The one that I’ve used successfully is Presentation Font Embedder (available in the Mac App Store, or as a direct purchase). It’s simple to use (Figure 4) but slightly expensive ($27.49 USD) compared to other single-purpose utilities.
Figure 4_Presentation Font Embedder
PowerPoint for Windows
PowerPoint for Windows has the ability to embed fonts, so no third-party utility is generally needed. From the “Save As” dialog (Figure 5), click on the “Tools” menu and choose “Save Options…”
In that Options dialog (Figure 6), choose “Embed fonts” in the file preference.
Figure 6_The WinPowerPoint Save options
A Possible Complication
The creator of a font can mark it as non-embeddable. For such a font, you must use the outline method shown in Figure 3.
In Windows 10, it’s easy to determine if a font is embeddable, since the Font window contains a column showing the embeddability. (See Figure 7.) If the Font Embeddability column shows anything other than “Editable,” the font probably can’t be embedded.
Figure 7_In windows 10, you can easily see if a font is embeddable
On the Mac, the only way I’ve found to determine if a font is embeddable is to try and embed it; if you get an error message (Figure 8), then that font is not embeddable.
Figure 8_Error message when a font is not embeddable
Text to Outline – Add-in for Mac and Windows
For years now, whenever I wanted to use a special font in a PPT presentation – and wanted to make sure that everyone would be able to see the text in this font correctly – I used a free WinPowerPoint add-in, Text to Outline. I would move my presentation to Windows, open it up in WinPowerPoint, use this add-in, and then move the presentation back to Mac.
The developers of this add-in have recently ported it to Mac so that it works in MacPowerPoint 2016. You can get it here.
Here is what your MacPowerPoint ribbon will look like after installing this add-in:
For further details on font embedding, see the following:
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The easiest way to change the font in your presentation is to change the font scheme of the theme. Or, if you want to substitute one font for another, you can replace the font.
Change the font
After you choose a presentation theme on the Design tab, you can change the font for your presentation in Slide Master view.
Embed Fonts Powerpoint For Mac
On the View tab, click Slide Master. Windows virtual desktop mac.
On the Slide Master tab, click Fonts, and then click the font that you want for the theme.
You can change the fonts for your presentation at any time in Slide Master view.
Do any of the following:
Change the font
Microsoft Powerpoint For Mac Free
On the Themes tab, under Theme Options, click Fonts, and then click the font that you want for the theme.
Microsoft Powerpoint For Mac 2011 Embed Fonts Download
Replace a font
On the Format menu, click Replace Fonts.
On the Replace pop-up menu, click the font that you want to replace.
On the With pop-up menu, click the new font that you want to use, and then click Replace.