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4 Pluck a page numbering style from the scrolling list. You can see oodles of samples, so don’t cut yourself short by not scrolling through the menu. You can even choose those famous page X of Y formats. Dutifully, Word numbers each page in your document, starting with 1 on the first page, up to however many pages long the thing grows. Oct 22, 2015 We’ve shown you how to add “Page X of Y” to a header of footer of large spreadsheets in Excel. The same thing can be done in Word for longer documents. It’s a bit different than in Excel, so read on to find out how. There are two ways to add “Page X of Y” to a header or footer in Word. The easiest way is to use the Page Number gallery.

Note: These instructions assume your document has noexisting page numbering. Although existing page numbers may not be aproblem, it is best to back up your document, and then remove allexisting page numbers before following the steps below.

On this page:

Beginning page numbers on the second page

To begin page numbering on the second page:

Word 2007 for Windows

1. On the Insert tab, in the 'Header & Footer' group, clickPage Number.
2. Click Top of Page, Bottom of Page, or PageMargins, depending on where you want page numbers to appear inyour document.
3. Choose a page numbering design from the gallery ofdesigns.
4. On the Design tab, in the 'Options' group, chooseDifferent First Page.

All other versions (Windows or Mac)

1. Put your cursor on the first page, and from the Insertmenu, select Page Numbers...
2. Select the position and alignment you want for the pagenumbers.
3. Uncheck Show number on first page, and then clickFormat...
4. Select your desired format.
5. At the bottom of the window, select Start at:, andthen select the number just below what you want your first page numberto be (e.g., if you want the page after the title page to be page 1,select 0 as the starting page number).
6. Click OK twice to return to Word.

Beginning page numbers anywhere after the first page

To begin page numbering anywhere after the first page:

1. Determine where you want your page numbering to begin (e.g., page4), and then place your cursor at the end of the preceding page (e.g.,page 3).
2. In Word 2007, from the Page Layout tab, in the 'PageSetup' group, select Breaks. Then, from the drop-down list,select Next Page.

   In other versions of Word for Windows, from the Insert menu,select Break... Under 'Section break types', selectNext Page, and then click OK.

   In Word 2008 or 2004 for Mac OS X, from the Insertmenu, select Break and then Section Break (NextPage).

3. In Word 2007, from the View tab, in the 'Document Views'group, select Print Layout.

   In all other versions, place your cursor on the next page, and then fromthe View menu, select Header and Footer. The Headerand Footer toolbar should appear with several icons.

4. If you want the page numbers at the top of the page, make sure youare in the header. If you want the page numbering at the bottom,switch to the footer. Click Switch Between Header and Footerto toggle between the header and footer.

   Note: In Word 2007, the toggling option is located on theDesign tab in the 'Navigation' group. In other Windowsversions, it is the third icon from the left of the Closebutton. In Mac OS X, it is the fourth button from the Closebutton. Mousing over the icon for a couple of seconds will display'Switch Between Header and Footer'.

5. Once you are in the header or footer, find the Same asPrevious or Link to Previous icon on the toolbar (orRibbon in Word 2007). It will have a slightly different look from theother icons because it is already enabled. (Again, you can mouse overthe icon to see its name.)
6. Click Same as Previous or Link to Previous todisable it. This separates the section's headers or footers from thoseabove. In all versions except Word 2007, close the Header and Footertoolbar.
7. In Word 2007, from the Insert tab, in the 'Header &Footer' group, select Page Number, and then choose yourpreferred position and alignment for the page numbers.

   In all other versions, from the Insert menu, select PageNumbers.., and then choose your preferred position andalignment for the page numbers. Leave Show number onfirst page checked.

8. In Word 2007, in the 'Header & Footer' group, click and holdPage Number.

   In all other versions, click Format.., and then in the'Page numbering' section, click Start at:.

9. Select the exact number you want to be your starting number.
10. Click OK until you return to the document.

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Using this method, your document should have no page numbering beforethe point you selected. Later, you can add page numbers to the firstportion without harming your custom numbering. To restart or customizeyour page numbering at a later section of the document, follow thesame instructions.

The concept of a page in Word is a bit flexible. In Office 2011 for Mac, Word formats your document based on the fonts used, margin settings, and also on the capabilities of your computer’s default printer. You can set up everything just perfectly on your computer, but when the document is opened on another computer, the formatting can change.

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If you think your document will be opened on a computer other than your own, choose File→Page Setup. In the resulting Page Setup dialog, change Settings to Page Attributes, and change Format For to the Any Printer option.

The same exact version of each font you used in your document must be on any other computer that opens the document in order for it to look exactly the same. Word for Mac does not let you embed fonts, so coordination between you and your collaborators regarding fonts is essential. Word will substitute missing fonts, and substitute fonts are always slightly different.

In all views except Publishing Layout view, document text is fluid. You can click anywhere in a document and start editing. As you add or remove text, the changes increase or decrease the document size unless you’ve put in specific page breaks.

When you’re working in Publishing Layout view, your text will be mostly in story text boxes, where text flows from one box to another in a chain of boxes for a given story. The boxes remain in fixed positions, and a page is easier to define. To manage pages in Publishling Layout view, click the Layout tab on the Ribbon.

In the Pages group, click the Add button’s triangle to bring up the menu:

• New Page: Adds a new page.

• New Master: Adds a new master page.

• Duplicate Page: Creates a duplicate of the selected page.