• Microsoft Outlook For Mac 2011
• Out Of Office Reply Template
• Sample Out Of Office
• Download Microsoft Outlook For Mac

If you’re at work on an Exchange server, creating an auto-reply is easy. If you’re using Outlook with POP or IMAP email it’s still possible to create them.

If you work in a corporation, chances are your email mailbox is running on a corporate email server which your IT team manages. Setting up automatic Out-of-Office replies is this scenario is simple and can be done in just a few simple steps.

However, if you’re a home user, running Outlook with a POP or IMAP email account i.e. Yahoo, Gmail, or Outlook.com, you can still create auto-replies, however, there is a bit more work involved. You’ll need to combine an Outlook email template and create a new rule to simulate an Exchange server-type solution. Just follow the steps below and you will be good-to-go!

Create Auto Reply (Out of Office) in Outlook for POP or IMAP

First, you need to create a message template. To do that click the Home tab on the ribbon and create a new email. Then type in the message you want to send as your auto-reply.

After creating your message go to File > Save As. From the Save As dialog give it the name out-of-office and for the “Save as type” select Outlook Template from the drop-down menu and then save it to a convenient location. By default, it will be saved in C:UserspcnameAppDataRoamingMicrosoftTemplates*.oft but you can save it anywhere that works best for you.

• Give your rule a name, for example, Out of Office. By default, Turn on this rule is checked. If you're ready to turn on your out of office reply now, select Finish. Otherwise, uncheck this box. You can turn the rule on at a later date.
• Features not yet available in the new Outlook for Mac. There are several features that are available in the current version of Outlook for Mac for Office 365 that aren't yet available in the new Outlook experience. Automatic replies. Block sender. Email templates. Online archive. Read and delivery receipts.

The Out of Office Assistant feature in Microsoft Outlook is a Microsoft Exchange Server service. It is available only when the Exchange Server transport service is included in an Outlook user's profile. You can emulate this feature by creating an e-mail template and defining a rule in the Rules Wizard to automatically reply with the template.

Now you need to create a new rule to automatically reply to new messages that come in with your template. Head to Home > Rules > Manage Rules & Alerts.

Microsoft Outlook For Mac 2011

Select New Rule and under the “Start from a blank rule” section click “Apply rules on messages I receive” and click Next.

When the Rules Wizard starts up, check any conditions you want. Here I usually check sent only to me, but technically you don’t need to select any for this to work.

In the next step of the wizard check “reply using a specific template” and click the “a specific template” link in the Step 2 box.

Now for the Reply Template dialog browse to the location of the template you saved and click Open, select any exceptions you want (you don’t need to choose any), and then click Next.

Out Of Office Reply Template

Give your rule a name – Out of Office seems appropriate and under Step 2: Setup rule Options make sure the rule is turned on and click Finish and then OK twice to close out of the wizard.

Sample Out Of Office

Note that the Rules Wizard will send your automated reply one time to each sender during a session — each time you open Outlook. The rule prevents sending repetitive replies to a single sender you receive multiple messages from. Remember that a new session will start if you close and restart the application.

Download Microsoft Outlook For Mac

Also note that to send the automatic reply, Outlook must be running and configured to check for new messages periodically.

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